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LCO Ojibwe Community College
Office of Sponsored Programs

Fiscal & Grants Management Policies

LCOOCC Requisition Procedure (pdf)
Time and Effort Reporting

LCOOCC Grants Management Policy

3-017 Gifts and Gratuities

In order to avoid a conflict of interest or the appearance of a conflict of interest, at no time should an employee solicit or accept gifts from a vendor or contractor or from a potential vendor or contractor except as described below.
Unsolicited personal gifts valued at $25.00 or more cannot be accepted by LCOOCC employees, and should be returned immediately to the donor. If the value of the gift is undetermined it should be returned. Ordinary business courtesies, such as payment for a modest lunch or dinner, are acceptable provided it does not exceed the value listed above. Gifts which are promotional items without significant value, and which are distributed routinely by the vendor to clients, are also acceptable.
Gratuities or gifts of money to the employee cannot be accepted at any time and should be returned immediately to the donor. Employees who have questions regarding this policy should confer, in writing, with their supervisor to determine an appropriate course of action.
All employees are subject to this policy and are expected to comply fully and promptly with it. Instances of deliberate breach of policy, or failure to comply with the policy, will be reported to the college president for appropriate action.

Issued by Board of Regents; February 15, 2005

4-01 Costing Practices

4-02 Cost Sharing

4-03 Prior Approval System

4-04 Retroactive Cost Transfers

4-05 Proposal Routing

11-011 Conflict of Interest

Human Research Participants

Sponsored research involving human subjects, which may include people who are being interviewed and/or electronically recorded, falls under strict guidelines intended to protect these individuals.  Personnel involved in such research need to be informed on how to ensure proper protection of their rights.  Proposals that include human research participants must be approved by an Institutional Review Board (IRB) prior to being submitted.  A copy of the IRB Guidebook developed by the Department of Health and Human Services (DHHS) is available on-line as well as in the campus OSP.  Please click HERE to access the full Code of Federal Regulations text defining Protection of Human Subjects regulations as specified by DHHS.

Many  federal agencies involved in sponsoring research involving human subjects, have adopted the same set of regulations, referred to as the "Common Rule."  The National Science Foundation (NSF) has put together a very easy to use, and understand, website (a FAQ's page can be found HERE) to help people interpret these regulations.  The full text of NSF's policy for the protection of human subjects is listed as 45 CFR Part 690, (note that this citation reads very much like the DHHS text cited earlier; hence the moniker of "Common Rule").

Grant applications made to the National Institute of Health must attest to the fact that all key personnel have been educated in how to ensure proper protection of human subjects.  an online course designed to help individuals attain and verify this education can be accessed by clicking HERE.

OMB Circulars

The Office of Management and Budget (OMB) has declared that all tribal colleges, "...regardless of whether they are part of an Indian Tribal government..."  must follow circular A-21, in addition to A-110 and A-133. There is a similar circular, A-87, entitled "Cost Principles for State, Local and Indian Tribal Governments" that does not apply to tribal colleges and universities.

A-21 Cost Principles for Educational Institutions

A-110 Uniform Administrative Requirements

A-133 Audit Requirements

Federal Agency Grant Regulations

Always read the award documentation that is received from the sponsoring agency.  The award letter contains vital information and also generally specifies the Terms and Conditions that govern how an award should be managed. As of July 2008, many federal agencies have standardized terms and conditions in an effort to simplify award management for all concerned.  The information provided below is a general guideline; specific award letters should be referred to at all times for possible exceptions.

Department of Defense

Department of Education

Department of Health and Human Services

NASA

National Institutes of Health

National Science Foundation

National Endowment for the Humanities

USDA

OSP Resources